Privacy Policy

Who We Are?

Festival of Thought is a branch of the RZIM Zacharias Trust.

The Zacharias Trust is the RZIM regional headquarters for Europe, the Middle East and Africa (EMEA). The Trust is a charitable company limited by guarantee, registered in England (Charity no: 1067314, Company No: 3449676). Our registered office is at 76 Banbury Road, Oxford, OX2 6JT. For the purposes of this policy, ‘us’, ‘we’ and ‘our’ refer to the Festival of Thought Team.

What Information Do We Collect?

Direct interaction with us

We collect personal information each time you deal with us. For example, if you, purchase resources, sign up for an event, provide comments or fill in our ‘contact us’ form, or otherwise provide your personal details, we collect the information you provide.

From website interaction with us

We collect data such as IP addresses, details of pages visited, and files downloaded. Website usage information is collected using cookies (see the section on cookies below).

Indirectly from third parties

We collect information from third parties such as ticket suppliers (e.g. when purchasing a ticket for a Festival of Thought event or a training event). You may wish to check their privacy policy to find out more information on how they will process your data.

Where you give your permission to other organisations

We may collect information that you make available on, for example, Twitter, Facebook, YouTube or Instagram. You may wish to check their privacy policy to find out more information on how they will process your data.

Sensitive data

We do not seek to gather sensitive information. However, where you provide sensitive information, we will keep a record of this.

Where you provide personal or sensitive personal data, such as dietary, mobility requirements or health information, for our events, we will store, process and disclose only to necessary parties the personal information we collect to ensure your well-being at the event.

What do we do with it?

The responsible data processing entity on this website is:

Festival of Thought
Zacharias Trust
76 Banbury Road
Oxford
OX2 6JT

Telephone:+44 (0)1865 302900
E-Mail: hello@festivalofthought.buzz

Responsible entity is the natural or legal person(s) who, alone or in concert with others, decides on the purposes and means of processing personal data (such as names, e-mail addresses, etc.).

Many data processing operations are only possible with your express consent. You can revoke an already given consent at any time. An informal message by e-mail to us is sufficient. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

We may use the personal data we collect to:

Basis of processing your data

The legal basis on which we collect and process the personal data described above depends on the personal information concerned and the specific context in which we collect it. However, we will only use your personal information where we:

We process your personal data based on the consent you provide us with. You are free to change your preferences at any time by contacting us by telephone, post or email as shown in the section ‘Your choices and telling us when things change’ below.

Legitimate interest: We may also contact you by email, post or telephone where we have a legitimate interest to do so. For example, where you have previously attended FOT events we may continue to send you information about the impact of those events and other future events you may wish to attend. Where you have previously asked us not to contact you in this way we will continue to respect your preferences.

If you think there is a problem with the way we are handling your data, please let us know via the contact mechanisms described at the end of this policy.  If you are not satisfied with our response, you can direct any complaints to the Information Commissioner’s Office.

How and Where We Store Your Information

How long?

We will keep your personal information only for as long as we consider it necessary to carry out each activity.

We have a data retention policy in place. We take account of legal obligations, accounting and tax issues as well as considering what would be reasonable for the activity concerned.

If you have any questions relating to data retention, please email:hello@festivalofthought.buzz

Where?

For the purposes of Festival of Thought, data obtained from any source worldwide will be stored in the UK where the Festival of Thought team is based.

Security

The Festival of Thought Team will take all steps reasonably necessary including policies, procedures and security features to ensure that your data is treated securely and is protected from unauthorised and unlawful access and/or use, and in accordance with this privacy notice.  For example, we ensure that all emails are encrypted, and our network is protected and routinely monitored.

Access to your personal data is password protected and sensitive data is secured by SSL encryption.

We may make limited use from time to time of external companies to process personal data on our behalf. When we do use external companies, we remain responsible for the storing and processing of your personal data.

When We Share Your Information

 

We do not share or swap your information with any other charities or organisations, other than third parties who carry out tasks on our behalf, such as sending mail outs. These agents are bound by contract to protect your data and we remain responsible for their actions.

Legal duty

We may need to pass on information if required by law or by a regulatory body. For example, if asked for details by a law enforcement agency.

Cookies

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns and does not identify any individual.

For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive.

You may refuse to accept cookies by activating the relevant setting on your browser. However, if you select this setting you may be unable to access certain parts of the Site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to the Site.

The Zacharias Trust’s use of cookies on our website:

The cookie data that we collect we may use to:

Third party cookies

The Festival of Thought Team may work with a number of third party suppliers who set cookies on our website to enable them to provide us with services. These are mainly used for reporting and advertising purposes, so we can improve the way we communicate.

We use websites such as YouTube and Vimeo to embed videos and you may be sent cookies from these websites. We do not control the setting of these cookies, so we suggest you check the third-party website for more information about their cookies and how to manage them.

The Festival of Thought Team also uses third party suppliers such as Facebook, Twitter, and Google Analytics and these providers may use cookies. They may also use tracking pixels, which are commonly found in advertising to track the effectiveness of adverts.

As some of these services may be based outside of the UK and the European Union, they may not fall under the jurisdiction of UK courts. If you are concerned about this, you can change your cookie settings (see above).

Your Choices and Telling Us when things change

Data protection laws grant you, as a Data Subject, certain ‘information rights’, which are summarised below:

For all of the above requests, you will need to write to us at the address given below. We will respond within 30 days of receiving your letter.

Changes to this Policy

We may amend this policy from time to time to take account of changes to our processes or changes to data protection or other legislation. If we make any significant changes to this policy, we will show this clearly on our website, or by writing to you directly. By continuing to use our website, you will be deemed to have accepted these changes.

Feedback

We welcome feedback by:
Calling: +44 (0)1865 302900
Emailing: hello@festivalofthought.buzz
Writing to: Festival of Thought Team, Zacharias Trust, 76 Banbury Road, Oxford, OX2 6JT